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How much does your clinic bill per month?

A clinic's revenue depends on four variables: how many doctors see patients, how many slots exist per day, how many of those slots get filled, and what each appointment is worth. This calculator shows your clinic's current revenue and what changes when online booking fills the schedule and cuts no-shows.

Updated September 2026 Free tool By Veluni Health
Clinic revenue calculator
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Not sure about your fill rate? 70% is a common estimate for an established clinic.

How much does a medical clinic bill (2026 benchmarks)

Before your own number, the industry benchmarks. The US Census Bureau's 2022 Economic Census puts the average physician office at about $3.1 million in annual revenue, but that mixes solo practices with large groups. For a solo primary care practice, realistic monthly collections run about $40,000 to $65,000 ($480,000 to $780,000 a year); add one NP or PA and a common planning model lands around $100,000 a month. A typical primary care doctor sees about 20 patients a day, and the average office employs about 13 staff.

For reference, the median primary care physician's total compensation was $312,427 in the 2024 MGMA Provider Compensation report, and the average full-time family physician earns about $274,000 (AAFP). Revenue per physician FTE in primary care runs roughly $0.55 million to $1 million, so a 2-3 doctor group typically bills $1.1 million to $3 million a year.

The 4 revenue levers

The formula behind the calculator is the one industry models use: revenue = doctors x slots/day x days/month x fill rate x appointment price (minus no-shows). You can pull any lever, but the effect differs:

An illustrative solo practice with 220 schedule slots a month (10 slots/day x 22 days) and a $165 collected price per visit: at 60% fill (after a 15% no-show) it collects about $18,500; at 85% fill it collects about $26,200. The extra $7,700 a month comes almost entirely to profit, because the rent, staff and EHR are already paid. Overhead for a typical private practice is about 60% of revenue (MGMA benchmark), so filling the schedule is the fastest way to grow profit without new headcount.

What is your appointment worth (market ranges)

To calibrate the average-price field, US cash-price ranges for 2025-2026 (KFF, The Pricer/MDsave, Mira, Zocdoc):

SpecialtyRange (USD)Average (USD)
Primary care (new patient)100 - 300~155
Primary care (follow-up)75 - 150~96
Pediatrics (new)150 - 400~247
Cardiology165 - 378~250
Dermatology150 - 450~268
Psychiatry200 - 500~350
Specialist copay (insured)30 - 75~45

Keep the two markets separate: what a practice bills (the charge) is usually 30-60% higher than what insurance actually pays (the collected amount). For insured patients, the typical copay is $27 for a primary care visit and $45 for a specialist (KFF, 2025). When you enter a price in the calculator, use the amount you actually collect per visit, not the list price.

How online booking increases revenue

Online booking attacks the two variables the calculator shows: fill rate and no-shows. Patients book at night and on weekends, the slots that stay empty at a phone-only front desk; when plans change, they reschedule from the email link, and the slot that would be lost becomes a backfill for another patient; and automatic reminders cut no-shows by 25% to 40% (peer-reviewed studies, see the No-Show Calculator).

The problem is getting worse, not better: a 2025 MGMA poll of 265 medical groups found 60% report no-show rates unchanged and 27% report them increased. The practices that add reminders and easy self-rescheduling capture the schedule competitors still leave empty. And the management dashboard closes the loop: revenue per doctor, fill rate and no-shows, visible on the same screen.

For practices that bill insurance: the same logic applies to the self-pay side, where you keep 100% of the charge. An online schedule for cash-pay patients, inside the practice's own website, is usually the first step to balancing revenue between insurance and self-pay.

Frequently asked questions

How much does a medical clinic bill in the US?

It depends on size. A solo primary care practice typically collects $40,000 to $65,000 a month ($480,000 to $780,000 a year); add an NP or PA and a common model lands near $100,000 a month. A 2-3 doctor group bills roughly $1.1 million to $3 million a year. The Census Bureau's average office is about $3.1 million a year, but that mixes solos with large groups.

What is a healthy schedule fill rate?

Between 70% and 85%. Many practices operate at 60-70%; because overhead is largely fixed (about 60% of revenue, per MGMA), each additional filled slot drops almost entirely to profit. Below 50%, idle capacity is severe; above 90%, cascade delays hurt the experience.

How much does a medical appointment cost in the US in 2026?

For insured patients, the typical copay is $27 for primary care and $45 for a specialist (KFF, 2025). Cash prices run higher: primary care new about $155, cardiology $165-378, dermatology $150-450, psychiatry $200-500. What a practice bills is usually 30-60% above what insurance pays.

Is the "online booking" scenario in the calculator realistic?

Yes, and conservative. It applies +10 percentage points of fill rate (inside the 60-70% to 85% jump documented in industry models) and a 30% no-show reduction (midpoint of the 25-40% band from peer-reviewed studies). Clinics with very weak schedules may see larger effects.

Does this calculator use my data?

No. The calculation runs in your browser, nothing is sent to a server and no data is stored.

Sources

  1. US Census Bureau, 2022 Economic Census (NAICS 621111): average physician office ~$3.1M/yr, 13.4 employees, ~41% payroll.
  2. Financial Models Lab (2026): solo primary care + NP planning model, ~$100K/mo, break-even ~$53,763/mo.
  3. MGMA 2024 Provider Compensation & Production Report: median PCP compensation $312,427.
  4. AAFP compensation survey: average full-time family physician ~$274,000.
  5. MGMA DataDive: ~60% overhead for a typical private practice; 2025 poll, 60% no-show unchanged, 27% increased.
  6. KFF 2025 Employer Health Benefits Survey: PCP copay $27, specialist copay $45.
  7. The Pricer / MDsave (2025-2026): cardiology, dermatology, psychiatry cash prices.
  8. Mira (2025-2026): primary care new ~$152, pediatrics new ~$247.
  9. Physicians Foundation (2018): average 20.2 patients/day for a primary care physician.

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